POWERFUL FEATURES THAT MAKE YOUR EMPLOYEES
HAPPIER, AND YOUR LIFE EASIER
InstaSub is a modern, easy-to-use platform that has everything you need to
easily manage your schools' absence and substitute management needs.
Principals
Love us because we save time, reduce tedious work, and make managing staff absences much easier.
- Approve or deny absences quickly
- Receive email notifications when absences are posted or filled
- Quickly see who’s out and who’s subbing
- Create preferred substitute list for your school
- Generate detailed reports on staff absences
Employees
Love us because we save time, frustration, and help them find substitutes effortlessly
- Easily enter single or multi-day absences
- Add lesson plans and notes to substitutes
- Request favorite substitute or post to general pool
- Receive email notification when job accepted
- Easily view leave balance and absence history
Substitutes
Love us because they can find and accept open jobs with ease anytime, anywhere.
- Receive job notifications instantly via mobile app, email, or text message
- View and accept jobs quickly and easily
- Customize notification preferences
- Quickly access complete work history
- Easily enter nonwork days and availability
Human Resources
Love us because we save time, reduce paper work, and help improve efficiencies.
- Reconcile absences individually or in bulk
- Run payroll reports in seconds
- Set limits on hours substitutes can work
- Create custom leave reasons and approvals by absence reason
IT Managers
Love us because we save time, requires minimum intervention, and streamlines substitute scheduling.
- InstaSub is simple and easy to use
- All passwords and data are encrypted
- 24/7 online and mobile access
- U.S based customer support
- Best-in-class value for money
Substitute Coordinators
Love us because we save time, reduce tedious work, and help them find substitutes effortlessly
- Easily enter single or multi-day absences
- Notified instantly when absence posted or filled
- Quickly see who’s out and who’s subbing
- Assign, swap, or release substitutes with ease
- Generate detailed reports in seconds
CORE FEATURES
Absence Reporting
Forget calling administrators at odd hours to report absences. Do it quickly on your smartphone, andindicate the date and time of absence.
Absence Tracking
Get a bird’s eye view of your teachers’ absences. Know who’s absent and when; keep track of their history of absences, all in one place.
Substitute Job Notifications
Stop calling one substitute after another. Broadcast job details to all candidates via emails, SMS messages, and push notifications on apps.
Email/Mobile Confirmations
Receive quick job acceptance confirmation alerts from your substitutes via email and push notifications. Bye-bye manual calling!
Paperless Approvals
Ditch the paper. Manage everything – teachers’ leave requests, approvals, substitute hiring, and more – digitally, with a few button-clicks.
Preference Lists
Create multiple lists of favorite substitutes for different subjects, grades, or even to fill-in for specific teachers, based on their skills and work.
School Substitute List
Build and maintain your school’s list of qualified substitutes that you have approved, based on their performance and expertise.
Substitute Hours Tracking
Say goodbye to manual tracking of each substitute’s work. InstaSub automatically tracks the jobs accepted and hours worked by them.
Internal Class Coverage
Whether you want to assign a single class or all the classes of an absent teacher to another internal teacher, InstaSub lets you do it with ease.
Analytics Dashboard
Get a 360-degree view of your employees’ absences– fill rates, top absence reasons, absences by grade level/subject, pending time-off requests, and more.
Shared Calendar
Stop chasing after unavailable substitutes. Know which substitute is available, when, and for how long, using the shared calendar.
User-based Permissions
Grant your users access to only those features that matter to them. For instance, teachers apply for leaves, and only administrators can approve them.
Announcements
Broadcast your announcements to specific groups – teachers, non-teaching staff, substitutes, or to everyone – via email, SMS, or notifications with ease.
24/7 Online & Mobile Access
You can log on to InstaSub, a cloud-based platform, using any browser-compatible device, including your smartphone, tablet, and computer, anytime.
iOS and Android Apps
Download our dedicated iOS and Android apps to use InstaSub whenever, wherever you want. InstaSub apps offer you maximum convenience.
CUSTOM REPORTS
Daily Absence Report
InstaSub collates absence data of different teachers and automatically generates daily reports on all absences to help administrators make better decisions.
Monthly Absence Report
Get comprehensive reports on all absences – filled and unfilled – across your school or district and the number of substitutes required for the month.
Payroll Report
InstaSub consolidates the attendance and absence data of teachers and also the jobs accepted by substitutes to calculate their wages and salaries.
Activity Report
Get a high-level overview of your staff’s absence activity – leave applications, approvals, rejections, updates, and everything else – over custom periods.
Absence Insights Report
InstaSub performs an in-depth analysis of your absence data to provide you actionable insights that can help you plan better and ensure better scheduling.
Internal Coverage Report
The intuitive and insightful report lets you know which of the classes were covered by your internal teachers during teacher absences
Leave Taken Report
Want to deep-dive into individual teacher’s absences? Leave Taken Report brings you the complete history of a teacher’s leaves over custom periods.
Jobs Worked Report
Track and monitor all the jobs accepted and fulfilled by each of your substitutes over a week, a month, or a custom period.
Notification Summary Report
Get detailed reports on all alerts and notifications sent to InstaSub’s users – leave approvals, job postings, job edits, canceled jobs, and everything else.
Audit Log Report
InstaSub brings unprecedented accountability to you. It records every user’s every activity – their sign-ins, sign-offs, jobs posted, jobs accepted, and more.
Substitute Availability Report
Plan for future absences by checking all your substitutes’ availability in advance, and take proactive steps to schedule available substitutes.
Employee Leave Balance Report
Know the precise leave balances of each of your employees by generating a detailed report in real-time, andmake informed leave approval decisions.
Add-Ons
SMS Messages
Add another layer of responsiveness to the alerts and notifications you send your users with text messages to their phone numbers.
Start Managing Your Absences & Substitutes In Minutes All From a Single Platform
Join hundreds of K-12 Schools that already trust InstaSub for their
absence and substitute management